Payroll Clerk/HR Assistant

Location: El Paso, TX   Classification: Non-Exempt   Reports To: Manager in Administration

Job Description

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as deemed necessary to meet the ongoing needs of the organization.

Summary/Objective

This position is responsible for processing employees’ payroll by collecting their data and timesheets from respective departments. Provide support to Human Resources Manager including but not limited to assisting with employee inquiries, record keeping, onboarding, training and scheduling.

Essential Skills & Functions

• Maintaining payroll information by collating, calculating and entering data.
• Updating payroll records by entering any changes to employee information or benefits such as job title changes, exemptions and saving deductions.
• Preparing reports that include summaries of earnings, tax deductions, leave and non-taxable wages.
• Calculating payroll liabilities by determining employee taxes, including federal and state income and social security tax, and calculating employer’s payments for social security, unemployment and worker’s compensation.
• Knowledge of wage withholding orders.
• Resolving payroll discrepancies and answering any employee payroll queries.
• Maintaining all payroll operations according to company policies and procedures.
• Processing and issuing W-2 forms to employees.
• Provide front office support; professionally greet guests and visitors.
• Provide administrative support for Human Resources as needed.
• Strong computer skills such as typing, system and software knowledge.
• Accurate data entry skills with great attention to detail.
• Ability to multitask in a stressful environment with specific deadlines.
• Ability to work independently in a time-sensitive environment.
• Confidentiality and respect for the privacy of employee records.
• Maintain organized and professional work area.
• Effectively multi-task and prioritize accurately and timely.
• Build and run custom reports.
• Ability to work in a team environment.
• Ability to learn new systems.
• Ability to work with confidential information.
• Provide support to other divisions as needed.

Physical Demands

• Frequently lift up to 20 pounds and adjust body position to bend, stoop, squat, walk, turn, pivot, push, pull and sit/stand for 8 or more hours a day.
• Must display excellent time management skills, be able to work with little or no supervision, and communicate regularly.

Position Type/Expected Hours of Work

This is a full-time position, Monday through Friday, typically 8:00a.m. – 5:00p.m.  However, evenings, overtime and weekends may be required occasionally to fulfill the business demand.

Work Environment

Working environment may include indoor/outdoor sites and will require vigilance and care.

Travel

May be required with the use of a company vehicle.

Requirements, Education and Experience.

• Must show eligibility to work in U.S.A.
• High School diploma or equivalent.
• 3+ years of experience working in an office environment.
• Excellent communication skills, both verbal and written, to communicate with employees regarding their issues and concerns.
• Knowledge of database and payroll application systems.
• Knowledge of Microsoft applications focusing on Excel.
• Experience in calculating payroll liabilities by determining employee taxes, including federal and state income and social security tax, and calculating employer’s payments for social security, unemployment and worker’s compensation.